IEEE IV21 LOGO

IEEE IV21 LOGO

Information for authors

Virtual Presentation Instructions

In accordance with the virtual conference, the following modifications have been adopted:

  • Authors should prepare the following information for presentation:
    • [Mandatory] Video file (MP4, 100MB max)
      • Duration: 10 minutes (min) – 15 minutes (max)
      • Dimensions: Minimum height 720 pixels, Aspect Ratio: 16:9
      • Showing the speaker is recommended but not compulsory. If you choose to do so, please make sure that the speaker window is on the top right corner of the screen and not covering the video content.
      • See below for tools to record presentation
    • [Mandatory] Presentation slides file (PDF, 20 MB max)
    • [Optional] Presentation poster file (PDF, 10MB max)
    • [Optional] Representative image file (PDF, 10MB max)
  • Please upload the above files via PaperCept.
  • The videos will be available on the conference portal site. Registered participants can watch on-demand video presentations and join the text chatting for discussions
  • The conference portal site will be operated for a week. Registration to the portal site is free. Paid participants can download the pdf article. The site will close on July 17th, 11 pm JST

Tools to Record Presentation

There are several video conferencing tools available to easily record your presentation. You may use any software as long as you get a high-quality recording and your final file is in MP4 format.

  • Our recommended approach to record a compatible video from content displayed on your computer screen and voice recorded via the computer microphone, is to record the presentation using Zoom (available to users on most platforms and in most countries): https://ieeetv.ieee.org/mobile/video/recording-your-presentation-with-zoom
  • Another useful tool to record your presentation is Loom. It lets you record quickly a screencast with voiceover and your face: https://www.loom.com/
  • The following video editing tools may also be useful to polish your video: OSB Studio, iMovie, Lightworks.
  • You can use the following video compression tool to reduce the size of your video if needed:

Manuscript Submissions

We will use Papercept/Paperplaza for IV2021 submissions HERE.
To submit a manuscript, you must have the following items readily available:

  • Type of Submission: You can select Contributed Paper or Workshop Paper (code available soon)
  • Title of the manuscript
  • Short 200 words text-only abstract of the manuscript
  • PINs of “ALL” co-authors (you can locate your co-authors’ PIN by following PIN link HERE)
  • Keywords: you will be prompted for 1-3 conference specific keywords during the submission process
  • Manuscript file should be a PDF file (version 1.4 or higher), have all fonts embedded/subsetted, in US Letter page size, searchable, non-password protected document. Final papers sent to be part of the program of the conference MUST be format compliant according to the instructions provided HERE (shortcuts to preparing manuscript: LaTEX support and MS-Word support)

Page limit

For the first submission, a manuscript in US Letter format can be of 6-8 pages (including references).

For the final submission, a manuscript should be of 6 pages (including references), with 2 additional pages allowed but at an extra charge.

Registration

Every accepted paper will need one associated full registration (even for a student authored paper) for inclusion in the conference technical program and proceedings.

Publication

All the papers submitted through Papercept (Contributed Papers and Workshop Papers) will be peer reviewed and all of the accepted papers, if they are presented at IV2021, will be published in IEEE Xplore.